What Is Address Verification Software?
An automated tool that verifies all the existing as well as upcoming mail addresses in your database against the current address data available from the official postal service suppliers database is known as an address verification software. With the aid of such software, you can verify thousands of mail addresses accurately within seconds and thereby can ensure that the other information entering in your accounting system is accurate and complete. But if you have a mailing address verification system in place, it will not be possible for anyone to abuse this privilege because there will be a check on all incoming and outgoing mail. Therefore, this will prove to be very useful for the organization.
There are various companies in the market who provide address verification tool. Some of them have been in the business for several years. Such companies know what the requirements of the organizations are. And, accordingly they create address verification software solutions to meet these needs. They also have the capability of customizing these solutions specifically to meet the exact requirements of the organizations. Hence, by installing address verification software, the likelihood of data manipulation or misuse by users is very low.
How to Use Address Validation Software to Correct Addresses
If you want to get the best possible results from your address validation API system, you must ensure that the API is always in sync with the latest specifications published by the US Postal Service (USPS). The address verification software must have the capability of verifying and updating both the USPS and EDGYA address records. Address verification software is capable of verifying both the commercial and residential address data. These software packages are supported by real-time reporting and have the capability of emailing schedule scans to the email admin.
Most of these address verification software vendors provide their clients with address data quality assurance test reports. They can automatically detect duplications, invalid domain names, misspelled names, etc. They also have the capability of repairing misspelled domains. This feature will help the customer service representative in many ways: first, it will save them time that they would have spent manually correcting the addresses; second, it will make the system more robust as most of the common problems can be easily solved; and third, it will increase the loyalty of the customers as this system is far more reliable than the postal services.
Benefits of Using Address Verification Software to Validate Mailing Address
In case of any duplication, an address verification software package can quickly find out whether the data supplied by the postal services is correct. It will then either notify the user or ask for a clarification. If the request for information is ignored, then a notification will be sent to the postmaster to investigate the problem. Similarly, if the postmaster confirms that the data supplied by the postal services is incorrect, then an email will be sent to the client informing him about this. This way, the vendor can improve his reputation among his customers and it can lead to more sales in the future.
Another benefit of using address verification software is that it will allow you to maintain your own database of public postal addresses. This way, when somebody sends you an email with the address that you have in your database, you will automatically send an email back stating that it is not registered or valid. Since the vendor will use his API (Internet protocol) to connect to the correct addresses that you have in your database, the notifications that you receive are delivered to your email inbox. This way, you do not need to manually check the validity of each and every address that you receive.
Some address verification systems also have the ability to provide users with visual maps. This way, they can verify the location of a given address on the map. For instance, if you want to know whether a particular street is inhabited or not, you may use a postal address verification system to analyze the data quality of the street. The accuracy rate of the maps that you will get from Melissa agent will depend on how big the city is, so it may take a while for you to get a full map overview.
Finally, address verification software also has the ability to collect feedback from the addresses that you are validating. When people are using your services, some people may be hesitant to enter their addresses because they are afraid that their personal data will be used by others without their permission. With address verification software, these people are automatically flagged as unauthorized users and their addresses are automatically removed from your service. This way, you will be able to provide your clients with accurate data and this way, you will be able to retain your current clients and improve your customer relations. As long as you are conducting business legally, doing business online and sending out mail to legal recipients, you should not have a problem with this.